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TRUSTEES 2019/2020

David Baker

David Victor

Christine Jessop (Chair)

Robert Hutchings

David Reid

Christopher Chanter

Martin Davidson (Vice-Chair)

Adrian Webb

Sue Goodman

Tom Winsborough (Hon. Secretary)

VACANCY: Post of Hon. Treasurer

Role Description for the Honorary Treasurer

Role Purpose

  • Responsible to Board of Trustees for the management of the finances of the Society
  • Inform and advise the Members and Board of Trustees of the Society as to the financial situation, both current and expected, in line with good practice and legal requirements
  • Operate within the rules of the Charity Commission and the Society
  • The Honorary Treasurer shall be an Executive Officer of the Board of Trustees

Principal responsibilities and duties

  • Guide and advise the Board of Trustees in the approval of budgets, accounts and financial statements
  • Keep Board of Trustees informed of its financial duties and responsibilities
  • Confirm the financial resources of the Society meet its present and future needs
  • Work with and support the Office Manager, ensuring the correct and accurate processing of the Society transactions
  • Ensure financial controls and systems are in place and adhered to
  • Ensure compliance with legal, Charity Commission and Society rules
  • Recommend funding objectives and goals
  • Committment is roughly two and a half days a month

Targets and Goals

  • Produce monthly management accounts
  • Complete annual financial statements at 31st December by March of the following year
  • Achieve annual break-even or surpluses
  • Identify and support funding opportunities

Contact with Others

  • Report on a regular basis to the Chairman and Office Manager
  • Report to the Board of Trustees at meetings
  • Report to the Members at the Annual General Meeting

Role Qualities

  • An in-depth knowledge and understanding of the Charity Commission rules, the Society rules and related legal issues
  • Strong understanding of financial controls, systems, procedures and reporting
  • Good verbal and written skills and the ability to communicate with non-finance people
  • Highly focused on objectives, motivated and flexible
  • Computer literate, knowledge of Excel and the ability to negotiate the internet

Scope of Decision Making

  • Act on the instructions of the Board of Trustees
  • Authorise spend within the scope of the rules and approved budgets
  • Implement Society policies with respect to Society funds in order to maximise returns
  • Review insurance cover and contract appropriate levels for the protection of the Society assets
  • Implement and monitor financial controls approved by Board of Trustees
  • Act as counter signatory on Society cheques and all applications for funds

Monitoring and Reporting

  • Monthly management accounts and grant report
  • Annual financial statements
  • Annual budgets



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