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TRUSTEES 2018/2019

David Baker

David Victor (Hon. Treasurer)

Christine Jessop (Chair)

Fiona Holmes

Robert Hutchings

David Reid

Stuart Prior

Christopher Chanter

Martin Davidson (Vice-Chair)

Adrian Webb

Liz Caldwell

VACANCY: Post of Honorary Secretary

The role of the Honorary Secretary of SANHS is key to the effective operation of the Society and to ensure its responsible administration and governance. The role requires an estimated time commitment of 3 or 4 days per month requiring attendance at the Somerset Heritage Centre (located on the outskirts of Taunton) and other meeting venues as they are arranged.

1 Organising meetings - to prepare agendas and other papers in consultation with the Chair and for the following committees

  • Board of trustees
  • AGM and General Meetings
  • Forward Loan Agreement Group

The Honorary Secretary will circulate agendas and any supporting papers in good time for these meetings, ensure that all decisions required of the trustees are presented to them, receive agenda items from other committee members and check that a quorum is present. S/he will also minute meetings and circulate the draft minutes to all committee members, ensure that the Chair signs the minutes once they have been approved, check that committee members and staff have carried out action(s) agreed. In addition, with the Office Manager, ensure that arrangements for meetings are met (booking the room, arranging for equipment and refreshments, organising facilities for those with special needs, etc). These are general requirements, but the role can be amended if required.

2 The Honorary Secretary will attend the following Committees

  • Board of trustees
  • Executive Committee
  • Other Committees or Groups as agreed with Exec

3 Other work

  • Management of the Office Manager.
  • Handling correspondence on behalf of the Society (to financial, legal advisers; SCC; SWHT).
  • Handling governance matters.
  • Managing the administration of and compliance with our legal agreements.
  • To ensure up-to-date records are kept of committee membership.
  • Ensure that the charity complies with the requirements of the Charity Commission in terms of registration, reporting, changes to governing documents and directors etc.
  • Sit on appraisal, recruitment and disciplinary panels as required. 4 Qualities and skills required
  • Organisational ability.
  • Experience of committee work and procedures.
  • Good communication and interpersonal skills.
  • Impartiality, fairness and the ability to respect confidences.
  • Approachable.
  • Ability to work well with the Chair and members of the Executive.



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